Field notes · SignTonight
Jobsite checklist: get the T&M signed before the crew leaves
Most unsigned T&M tickets aren’t a “software problem.” They’re a timing problem: the authorizing person walked off, and the office inherited a half-finished ticket.
Use this checklist while you’re still on site—not after you throw tools in the truck.
Before you ask for a signature
- Line items are filled — labor hours, materials, equipment, and a plain-language note on what extra work was done.
- You’re on the right ticket — job name, date, and location match what the GC thinks you did today.
- Rates can wait — if the office prices it later, still capture quantities and description now. Don’t block the signature on perfect pricing in the field.
Who should sign
- Customer / GC signee — the person on site who can authorize T&M or extras for that entity.
- Company signee (if your process requires it) — your own authorized person, same visit if possible.
If the right person isn’t there, don’t pretend a coworker’s initials are enough. Note who you need and when they’ll return—or get them on screen before demob.
Capture the signature on screen
- Open the T&M on a phone or tablet.
- Hand the device to the signee (or stand with them while they review).
- Let them read the extras. Fix mistakes before they sign—signatures usually can’t be undone cleanly.
- Get the signature. Confirm the signed record is saved.
Paper in a console is not “done.” Screen signed and saved is done.
Before anyone leaves
- T&M line items filled
- Right signee identified and still on site
- Signature captured on screen
- Office can open the signed ticket tonight
Miss the third box, and same-day invoicing is already slipping.
Why this beats “email it later”
Email sign-off starts after demob. The signer is gone, reminders stack up, and billing waits. Signing while everyone’s still on the dirt turns a week-long chase into a two-minute handoff.
SignTonight is built for that handoff: field T&M on screen → signature on site → office invoice-ready the same evening. Not a full construction suite—just the sign → bill step.
Next: field T&M signature · same-day invoice-ready · for subcontractors